Introducing WiseJNRS Therapy Assistant
Prefer to watch? Here's a video walkthrough of Therapy Assistant:
Prefer to listen? Here's an audio deep-dive:
And a second deep-dive covering advanced features:
The Problem
You became a therapist to help people, not to wrestle with software. But every practice management tool on the market seems designed to make your life harder — clunky interfaces, expensive subscriptions, and your most sensitive client data sitting on someone else's server.
Worse, the AI revolution is passing most of these tools by. You're still typing session notes by hand, searching through paper protocols, and manually tracking treatment progress. In 2026.
WiseJNRS Therapy Assistant is different. It's a complete practice management platform that runs on your own hardware, keeps your data encrypted and local, and has AI woven into every workflow — not bolted on as an afterthought.
It's now in beta. Here's everything inside.
One Click to Install
Therapy Assistant runs on Organism, our private SaaS platform. Installing it is as simple as opening a browser, clicking "Install", and entering your details.
No terminal. No server configuration. No IT department.
Organism handles the database, the application, and the AI service — all orchestrated automatically on your own hardware. A mini PC under your desk, a NAS in your office, or a dedicated server. Your choice, your control.
Within minutes, you have a full practice management platform running locally. Your data never leaves your building.
Your Day at a Glance
The practice dashboard is your morning briefing. Open the app and immediately see:
- Today's sessions — upcoming appointments with client names, times, and session types
- Tasks due — overdue and upcoming tasks with priority indicators
- Practice goals — AI-tracked progress toward targets you've set for your practice
- Activity feed — recent client updates, session completions, and team activity
- Calendar awareness — public holidays for your region and events from connected calendar feeds
- Quick metrics — active client count, sessions this month, and storage usage in the sidebar
The dashboard adapts to your role. Clinicians see their own caseload. Admins see the whole practice.
Client Management
The complete picture for every client, all in one place.
Multiple Views
Switch between three views depending on how you work:
- Card view — visual overview with client photos, status badges, and key details
- List view — compact rows for scanning large caseloads
- Table view — sortable columns with inline data, filterable by status, provider, or date
Client Profiles
Open any client and you'll find everything organised across dedicated sections:
- Demographics — name, date of birth, contact details, emergency contacts, Medicare/insurance info
- Clinical summary — diagnoses (ICD-10/DSM-5), medications, allergies, risk level
- Session history — every session note linked chronologically with quick navigation
- Treatment plans — structured goals, interventions, target dates, and progress ratings
- Documents — uploaded files (assessments, referral letters, consent forms) with metadata
- Referral information — referring provider, GP, and referral source tracking
Quick Actions
Right-click any client for instant actions — discharge, archive, mark as inactive, or reassign to another clinician. Every destructive action requires confirmation. You can't accidentally discharge a client.
Provider Safeguards
The system prevents data integrity issues automatically. You can't delete a provider who has clients assigned to them, and you can't deactivate a clinician with an active caseload. The app tells you exactly what needs to change first.
Session Notes
Structured Templates
Session notes are built around structured fields, not blank text boxes:
- Session details — type (individual, couple, family, group), duration, location, billing codes
- Presenting issues — what the client brought to the session
- Interventions — therapeutic techniques applied (CBT, DBT, ACT, EMDR, etc.)
- Risk assessment — suicidal ideation, self-harm, harm to others, with severity ratings
- Safety planning — crisis contacts, coping strategies, warning signs
- Progress — movement toward treatment goals with structured ratings
- Follow-up — next session date, homework, referrals, and action items
AI-Assisted Drafting
After a session, describe what happened in plain language using the AI chat. The assistant drafts a complete clinical note — structured, formatted, and aligned with your preferred therapeutic framework.
You review, adjust, and save. What used to take 15 minutes takes 2.
AI Assistant
The AI isn't a sidebar feature — it's integrated into the way you work.
Clinical Chat
A conversational interface for:
- Drafting session notes from bullet points or voice transcription
- Answering clinical questions grounded in your own documents
- Suggesting treatment interventions based on presenting issues
- Generating client summaries and progress reports
- Exploring diagnostic criteria and assessment tools
The AI adapts its responses based on your practice context — it knows your client base, your protocols, and your preferred frameworks.
Knowledge Base
Upload your clinical guidelines, treatment manuals, assessment tools, supervision notes, and reference materials. The AI indexes everything automatically:
- Documents are parsed and broken into searchable chunks
- Each chunk is embedded as a vector for semantic search
- When you ask a question, the AI retrieves relevant sections from your own documents
- Responses cite their sources so you can verify
Ask "What does our protocol say about managing acute suicidal risk?" and get an answer pulled directly from your uploaded crisis intervention guide — not a generic internet response.
Practice Goals
The AI analyses your practice data and suggests meaningful goals:
- Session completion rates and documentation timeliness
- Client outcome trends over time
- Caseload balance across clinicians
- Revenue and billing patterns
Set targets, track progress with visual dashboards, and get AI-generated insights on what's working and what needs attention.
Task Management
Never miss a follow-up, a referral letter, or a supervision meeting.
Three Views
- Kanban board — drag tasks between columns (To Do, In Progress, Done)
- List view — sortable by priority, due date, client, or assignee
- Calendar view — tasks and appointments on a monthly/weekly/daily grid
Smart Linking
Every task can link to a client and a session. "Write referral letter for Sarah Chen" links directly to Sarah's record and the session where you discussed the referral. One click to open either.
Calendar Integration
Subscribe to external calendars via iCal/ICS feeds — your clinic scheduling system, public holidays for your state, shared team calendars, or your personal Google Calendar. Everything appears in one unified view alongside your tasks.
Priority and Deadlines
Four priority levels (urgent, high, medium, low) with colour coding. Overdue tasks surface on your dashboard automatically. The sidebar shows usage metrics so you always know your workload at a glance.
Provider Directory
Track your professional referral network:
- Provider records — name, practice, specialisation, contact details, provider numbers
- Client connections — see which clients were referred by each provider, and who you've referred to
- Referral patterns — understand your referral sources at a glance
- Quick filtering — search by name, specialisation, or practice
Providers link directly into client records as referring provider, primary GP, or specialist. The relationships are maintained automatically — you never lose track of who referred whom.
Reports and Analytics
Practice insights without the spreadsheet:
- Analytics dashboard — visual charts showing session volume, client demographics, and practice growth over time
- Client outcomes — track treatment progress and outcome measures across your caseload
- Session summaries — billing totals, session types, and duration breakdowns
- Export formats — PDF reports, DOCX documents, and FHIR R4 bundles for health system interoperability
- Custom date ranges — filter any report by time period
Settings and Customisation
The application settings hub gives admins full control:
Branding
Upload your practice logo, set brand colours, and choose between light and dark themes. The interface adapts to match your practice identity.
Security Policies
- IP allow-listing — restrict access to specific network addresses
- Session timeout configuration
- Password complexity requirements
- Two-factor authentication enforcement
Integrations
Configure API keys for AI and voice services — OpenAI for clinical note generation and Deepgram for real-time voice transcription. All credentials are encrypted at rest.
Document Defaults
Set default templates for session notes, treatment plans, and clinical letters. Configure standard billing codes, session types, and duration options.
Calendar Configuration
Manage iCal feed subscriptions, holiday calendars, and scheduling preferences for the practice.
FHIR R4 Export
Configure FHIR resource mappings for health system interoperability. Export client records, encounters, and care plans in standard FHIR R4 format.
Security That's Actually Secure
Your Data Is Encrypted
Every sensitive field — client names, session notes, treatment plans, contact details — is individually encrypted with AES-256-GCM before it hits the database. Each field uses a unique initialisation vector. If someone stole your entire database, they'd see nothing but scrambled text.
Your encryption key lives on your server. We don't have it. Nobody does except you.
Role-Based Access
Everyone sees exactly what they need and nothing more:
| Role | What They See |
|---|---|
| Clinician | Their own clients, sessions, and clinical tools |
| Org Admin | Team management, practice settings, all client data |
| Super Admin | Everything, including multi-organisation management |
Additional billing and read-only roles for larger practices.
Authentication
- Two-factor authentication with authenticator apps (Google Authenticator, Authy)
- Active session monitoring — see every device logged in, revoke sessions remotely
- Argon2 password hashing — military-grade, GPU-resistant
- Configurable session timeouts and security policies
Audit Trail
Every significant action generates an immutable log entry — who accessed which client, when, from where, and what they changed. The audit trail supports HIPAA compliance, the Australian Privacy Act, and your professional accreditation requirements.
Built for How You Work
Keyboard Shortcuts
Power users get keyboard shortcuts for navigation — jump to clients, sessions, tasks, or chat without touching the mouse. Command-K opens universal search from anywhere.
Quick Links
Pin frequently used external resources to the sidebar — NDIS portals, Medicare HPOS, AHPRA registration, professional association sites. Organisation links are visible to everyone; personal links are private to you.
Notifications
Configure browser notifications for appointment reminders, task deadlines, and practice updates. Choose exactly which events trigger alerts.
System Status
A footer status bar shows real-time system health — database connection, encryption status, AI service availability, and application version. Click it for detailed diagnostics, recent release notes, and update availability.
Why Self-Hosted?
Cloud-hosted practice management means trusting a company with your clients' most intimate disclosures. You're trusting their security practices, their employee access policies, and their business model continuing to align with yours.
Self-hosted means:
- Your data stays in your building. Not in a data centre you've never visited. In your office.
- No subscription surprises. No price increases, no feature lockouts, no "we're sunsetting this product" emails.
- Complete control. You decide when to update, how to back up, and who has access.
- Private AI. Your clinical documents and session notes are indexed locally. AI queries go directly to your chosen provider — not routed through a third party's infrastructure.
Now in Beta
Therapy Assistant v1.13.1 has been tested across every module — eleven comprehensive test suites covering every page, interaction, and edge case. It's feature-complete for core practice management and ready for real-world use.
Coming next:
- Enhanced knowledge base indexing for larger document libraries
- Automated backup scheduling through Organism
- Guided onboarding flow for new practices
- Comprehensive user documentation
- Mobile-responsive refinements
If you're a mental health professional who cares about data privacy and wants AI that actually makes your day easier, Therapy Assistant was built for you.
Get Involved
We're looking for clinicians and practice managers to try Therapy Assistant during the beta period. If you'd like early access, have questions, or want to discuss how it could fit your practice:
- Request early access — email [email protected] with a brief description of your practice
- Follow development — watch the project at wisejnrs.net
- Read the platform guide — learn how Organism powers the deployment in Your Apps. Your Server. Your Data.
We're a small team building tools we believe in. Every piece of feedback during beta shapes the product.
WiseJNRS Therapy Assistant is installed and managed by Organism — our private SaaS platform. Follow our progress at wisejnrs.net.
